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Policy, process and procedure
The content of each policy and procedure template is fully editable.
Master documents are stored for future use, and can be editable in Master format or to suit the project.
The basic template / layout is fixed. Certain elements, e.g. specific duties, are editable.
When you add a name, relevant personal data is added to the appointment – e.g. ID, Position, Occupation, length of service, phone number.
Staff ID & certificates
Warning system for expiring certificates
Tools and assets
Policy, Plans and Procedure
SWP – Safe Work Procedures
SOP – Safe Operating Procedures.
Acts and regulations.
Registers and Inspections…
Template / documents contain the:
Trading Name of the company
Logo of the company
Client name (if applicable)
Each page is indexed according to the Q-Safe Index. Custom index numbers can be added if required.
QMS (Quality Management) codes can be added if the company is ISO rated.
Section 1 – General company information
Safetyfile Index – Main File
Safetyfile Index – Working File.
Site organogram / company structure.
Emergency telephone list.
Sub-contractor/contractor appointment CR37(2).
Client health and safety specifications CR5(1).
Letter of Goodstanding – LOG – COID
Company registration document.[spacer height=”20px”]
Section 2 – Appointments of responsible persons, with CV, competency and certification.
2.1 Senior management and Contractors
CEO appointment OSHA(1).
CEO appointee OSHA 16(2).
Contractor Appoints Sub-contractor 37(2)
Principal Contractor Appointment CR5(1)(k)
2.2 Construction and site
Contractor Appointment CR7(1)(c)(i).
Construction Manager CR8(1).
Assistant Construction Manager CR8(2).
Safety Officer CR8(5).
Health and Safety Representative.
Construction Supervisor CR8(7).
Assistant construction supervisor CR8(8).
Risk assessor CR9(1).
Fall protection planner CR10(1).
Safety Harness Inspector CR10(2)(d).
Operations supervisor of temporary works CR12(2).
Excavations supervisor CR13(1)(a).
Explosives supervisor CR13(2)(k).
Demolitions supervisor CR14(1).
2.3 Tools and Equipment
Portable Electrical Tools Inspector EMR10
Hand Tools Inspector OHSA 8
Supervisor of machinery GMR2(1)
Assistant Supervisor of Machinery GMR2(7)(a)
2.4 People and Environment
First Aider GSR3(4)
Hygiene Inspector CR30
Health and Safety Representative OHSA17(1)
Health and Safety Committee Member OHSA19(3)
Health and Safety Committee Member
Person responsible for Traffic Management
Fall Protection Planner CR10(1)
Fall protection Supervisor CR(10)
Ladder Inspector GSR13(a)
Safety Harness Inspector
Rope Access Works Supervisor CR18(1)(a)
2.6 Special Skills
Incident Investigator GAR 9(2)
Fire Equipment Inspector CR29(h)
Angle Grinder Operator
Bulk Mix Plant Supervisor CR20(1)
Concrete Mixer Operator and Inspector
Welding and Cutting Technician
Stacking and Storage Supervisor CR28(a)
Temporary Electrical Connections Inspector CR24(c,d)
Earth Leakage Inspector
Electrical Machinery Inspector EMR 9(4)
2.9 Hazardous Substances
Asbestos Removal Supervisor
Portable Gas Bottle Controller
Hazardous Chemical Controller
2.10 Vehicles and Plant
Construction Vehicle and Mobile Plant Supervisor CR23(1)(a.b.c)
Construction Vehicle and Plant Operator CR23(1)(d)(i)
Construction Vehicle and Plant Inspector 23(1)(k)
HDV Operator 23(1)(d)
Crane Supervisor CR22
Crane Erector CR22
2.11 Scaffolding and Formwork
Scaffold Inspector CR16(1)
Scaffold erector CR16(1).
Scaffold team leader 16(1)
Scaffold inspector 16(1)
Suspended platforms inspector CR17(1)
Suspended platforms test officer CR17(2)
Designer of Temporary Works CR12(1)
Formwork Supervisor CR12(1)
Lifting machine Operator DMR18(11)
Lifting Machine Inspector DMR18
Materials hoist inspector CR19(8)(a).
Explosive Power Tools Operator CR21(1)(b).
Explosive Power Tools Inspector DMR18
2.14 General Appointments
Assistant Manager (generic)
Assistant Supervisor (generic)
Food and Beverage Manager
Quality Control Inspector
Assistant Quality Control Inspector
Staff ID, next of kin, training documents.
Employees on site.
4. Plans, policies and procedures
Health and safety policy OHS7.
Health and safety plan CR7(1). (43 sections – editable)
Fall protection plan CR10(1).
Traffic management plan.
Waste management policy.
Waste management plan.
Risk monitoring plan CR9(1)(d).
Risk assessment review plan CR9(1)(e).
Emergency preparedness and response.
Drug and substance abuse policy.
Monthly safety goals.
First aid list.
Health and safety representative duties.
Construction site induction arrangements.
Machinery and boilers.
Task specific risk assessments.
Safe work procedures.
Site evacuation plan.
Incident and accident reporting.
Employers report of an accident.
Incident report summary.
Incident documentation control and reconciliation.
7. Acts and Legislation
Occupational health and safety act.
8. MSDS and Hazchem
Hazardous chemicals and substances register.
9. Personnel on site
Staff attendance register.
Visitors to site[spacer height=”20px”]
10. Toolbox talks
Designation of health and safety representatives / functions.
Advice to employees.
General duties at work.
Prevention of dermatitis.
PPE – head and foot protection.
PPE – Eye and face protection.
PPE – Respiratory and hearing protection.
PPE – Hand and fall protection.
…Scaffold and Ladder
Working at heights.
Safe use of stepladders.
Ladder usage and inspection.
Scaffold do’s and don’ts.
Working on scaffold.
A guide to scaffold erection.
Edges and openings.
Electricity – Distribution boards and earth leakage.
Electricity – voltage drop.
…Working on site
Removal system and waste removal.
Public safety – Notices and signs.
Hazardous chemicals on site.
Housekeeping – Stacking and storage.
Housekeeping – nails, tools, materials, stairways and passages.
Housekeeping – facilities.[spacer height=”20px”]
Portable electrical tools.
Plant and equipment.
Ladder register GSR13(a).
First aid treatments.
Fire fighting equipment CR29(g).
Fire extinguisher training.
Safety harness training.
Evacuation GSR13(3)(h).[spacer height=”20px”]
Covid-19 symptom check
Man hours on site.
Hand tools inspection – Daily.
Hand tools inspection – Monthly.
Portable power tools.
Vehicle inspection – Daily.
Formwork – Daily.
Motorised plant and equipment.
Ladders – monthly.
Stacking and storage.
Housekeeping – Daily.
Housekeeping – Monthly.
14. Daily tasks template
SHE Rep report.
PTO – Planned task observation.
DSTI – Daily safe task instruction.