Safetyfile documents which are included in the system

A wide range of documents is needed to create a safetyfile.

All will include your company name and logo.

Site specific documents will also include the client name and project name. Making it SITE SPECIFIC.

It covers:

1. Health and safety management.

2. The legal appointments - who is appointed to what role.

3. Safety compliance and maintenance.

4. Education and training.

To achieve compliance, the safetyfile includes the following documents:

A site specific cover page and watermarks for relevant pages.
Detailed numbered index.

The file is divided into two main sections, the "Main File" and the "Working File".


Section 1 - General company information

Safetyfile Index - Main File
Safetyfile Index - Working File.
Site organogram / company structure.
Emergency telephone list.
Sub-contractor/contractor appointment CR37(2).
Client health and safety specifications CR5(1).
Letter of Goodstanding - LOG - COID
Company registration document.

Section 2 - Appointments of responsible persons, with CV, competency and certification.

CEO appointment OSHA(1).
CEO appointee OSHA 16(2).
Contractor appointment CR7(1)(c)(i).
Construction Manager CR8(1).
Assistant construction manager CR8(2).
Safety Officer CR8(5).
Health and Safety Representative.
Construction Supervisor CR8(7).
Assistant construction supervisor CR8(8).
Risk assessor CR9(1).
Fall protection planner CR10(1).
Safety Harness Inspector CR10(2)(d).
Operations supervisor of temporary works CR12(2).
Excavations supervisor CR13(1)(a).
Explosives supervisor CR13(2)(k).
Demolitions supervisor CR14(1).
Scaffold supervisor CR16(1).
Scaffold erector CR16(1).
Scaffold teamleader 16(1).
Scaffold inspector 16(1).
Suspended platforms inspector CR17(1).
Suspended platforms test officer CR17(2).
Rope access works supervisor CR18(1)(a).
Materials hoist inspector CR19(8)(a).
Bulk mixing plant supervisor CR20(1).
Explosive power tools operator CR21(1)(b).
Suspended platforms inspector CR17(1).
Crane supervisor CR22
Crane erector CR22.
Construction vehicle and mobile plant supervisor CR23(1)(a.b.c).
Fire fighter CR29(1).
Portable electrical tools inspector EMP10.
Operator - vehicle or plant CR23(1)(d)(1).
Temporary electrical connections inspector CR24(c).
Stacking and storage inspector CR28(a).
Fire equipment inspector CR29(h).
Environmental officer.
Housekeeping supervisor.
Hand tools inspector.
Portable electrical equipment inspector.
Earth leakage inspector.
Hygiene inspector CR30.
Ladder inspector CR13(a).
PPE Inspector.
First aider GSR3(4)
Incident investigator GAR9(2).
Hazchem, MSDS, DSTI supervisor HCSR5.
Supervisor of machinery GMR2(1).
Supervisor of machinery assistant GMR2(7)(a).
Lifting machine operator GMR(2)(7)(a).
Lifting tackle inspector.
Transportable gas container inspector.
Concrete mixer operator and inspector.
Welding and cutting technician.
Person responsible for traffic management.
Asbestos removal supervisor.
Fall protection supervisor CR10(b).
Angle grinder operator.

3.    Personnel

Staff ID, next of kin, training documents.
Medical certificates.
Employees on site.
Warning letters.

4.   Plans, policies and procedures

Health and safety policy OHS7.
Health and safety plan CR7(1). (43 sections - editable)
Fall protection plan CR10(1).
Traffic management plan.
Environmental policy.
Environmental plan.
Waste management policy.
Waste management plan.
Risk monitoring plan CR9(1)(d).
Risk assessment review plan CR9(1)(e).
Emergency preparedness and response.
Alcohol policy.
Drug and substance abuse policy.
Workplace policy.
Near-miss policy.
Monthly safety goals.
First aid list.
Safety signs.
Hearing conservation.
Health and safety representative duties.
Construction site induction arrangements.
Machinery and boilers.

5.   Risk
Baseline risk assessment
Method statement.
Task specific risk assessments.
Safety plan (43 part).
Fall risk assessments.
Fall protection plan.
Safe work procedures.
Site evacuation plan.

6.   Incidents
Incident and accident reporting.
Employers report of an accident.
Incident report summary.
Incident documentation control and reconciliation.

7.   Acts and Legislation

Occupational health and safety act.
Construction regulations.

8.   MSDS and Hazchem

Hazardous chemicals and substances register.

MSDS sheets.

9.   Personnel on site

Staff attendance register.
Visitors to site

10.   Toolbox talks

Designation of health and safety representatives / functions.
Advice to employees.
General duties at work.
Working dress.
Personal Points.
Prevention of dermatitis.
PPE - head and foot protection.
PPE - Eye and face protection.
PPE - Respiratory and hearing protection.
PPE - Hand and fall protection.
Hand tools.
Compressed gas.
Abrasive wheels.
...Scaffold and Ladder
Working at heights.
Safe use of stepladders.
Ladder usage and inspection.
Scaffold do's and don'ts.
Working on scaffold.
A guide to scaffold erection.
Edges and openings.
Electricity general.
Electricity - Distribution boards and earth leakage.
Electricity - voltage drop.
...Working on site
Removal system and waste removal.
Public safety - Notices and signs.
Fire prevention.
Hazardous chemicals on site.
Good housekeeping.
Housekeeping - Stacking and storage.
Housekeeping - nails, tools, materials, stairways and passages.
Housekeeping - facilities.

11.   Registers

PPE Issued.
Portable electrical tools.
Scaffold deviations.

Plant and equipment.
Ladder register GSR13(a).
First aid treatments.
Fire fighting equipment CR29(g).
Fire extinguisher training.
Safety harness training.
Evacuation GSR13(3)(h).

12.   Checklists

Man hours on site.
Hand tools inspection - Daily.
Hand tools inspection  - Monthly.
Portable power tools.
Vehicle inspection - Daily.
PPE Inspection.
Formwork - Daily.
Mobile crane.
Motorised plant and equipment.
Ladders - monthly.
Stacking and storage.
Housekeeping - Daily.
Housekeeping - Monthly.
Distribution boards.
Welding equipment.

14.   Daily tasks

SHE Rep report.
PTO - Planned task observation.
DSTI - Daily safe task instruction.

All the commonly used safetyfile documents are clearly marked and pre-selected for you 

Print all selected documents for a complete new file


Print only selected documents to update a file.

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